Creating the Extraordinary Student Experience

Welcome to the Buckeye Event Network

“BEN” (Buckeye Event Network) helps student organizations plan and reserve outdoor space on campus. You will need to use your university user name (name.#) and password to log in. Click on the "Login" button on the top bar of this page to begin the request process.

Please submit your request at least two weeks in advance to give the BEN Committee ample time to review your request.  If you are planning a large scale event, we recommend at least 3 weeks’ notice.

Once the form is submitted, your request will be sent to the BEN Coordinator to review. If all the necessary information is completed and the outdoor space is available, a TENTATIVE reservation will be booked for your organization. The information from your online request form is then sent to several University Departments (Public Safety Student Life Risk Management, Facility Operations & Design, etc.) for approval, so that you do not have to contact them all directly. If additional information is needed to approve your event, someone from that department will contact you. Once approval is granted and you receive your confirmation email, the status of your reservation will be upgraded from tentative to pending, then confirmed once the event is complete. Please keep in mind that the more information you enter regarding your event, the easier and faster it will be to obtain approval from each of the departments. Please note this process takes at least 2 weeks for confirmation to be granted.

Equipment rental (tables, chairs, etc) are NOT INCLUDED in BEN approval. If approved, you must provide your own equipment or rent from an external company.

Rain/Indoor locations are not included in the BEN process. Please be sure to request indoor space in case of inclement weather through the Ohio Union Space Request or Classroom Space.

This process is intended to help ensure that your event is a safe and successful one. Any questions or comments should be directed to the BEN Coordinator at ben@osu.edu.

If you are currently not a student organization but would like to become one or have any other student organization related questions, please contact the KBK Center for Student Leadership and Service at csls@osu.edu.

If you are a university department or external user, please email outdoorevents@osu.edu with information about your proposed event to place an outdoor space request.